Everything a letting agency does, built into one system
Not a feature list written by a product team — the actual workflow of a real agency, built into software by the people who run one.
Compliance
Every deadline, tracked automatically
Deposit protection windows, Right to Rent checks, EICR/gas/EPC renewals, and the Renters’ Rights Act’s new grounds and periodic-tenancy rules — built directly into how a tenancy is set up, not a separate spreadsheet someone has to remember to check.
- Deposit protection tracked from day one
- Certificate renewals flagged before they lapse, not after
- Designed around the Renters’ Rights Act from the ground up, not patched on afterwards
Real-world workflows
Tenancy setup that can't skip the steps that matter
The tenancy wizard is built so someone with limited experience can't accidentally miss a compliance requirement while issuing an agreement — and that's before the ongoing compliance a tenancy carries for its whole life even starts.
- Guided, step-by-step tenancy setup
- Nothing moves forward until the required checks are actually done
- Built to make the right way the only way
Automation
Automated admin, without losing the human side
Landlord statements, rent reminders, certificate chase-ups — the parts of the job that are just paperwork run themselves. The parts that are actually about people don't.
- Landlord statements generate themselves
- Reminders fire automatically — certificates, inspections, rent
- The relationship side stays exactly as personal as you want it to
All in one
Application forms, scheduling, and e-signing — all built in
One system, not five subscriptions stitched together. Custom-built application forms, a built-in scheduling system for viewings and inspections, and e-signing woven straight into the workflow.
- Custom application forms, not a generic web form
- Built-in scheduling for viewings and inspections
- E-signing built into the workflow — nothing extra for you to set up yourself
Transparency
Everyone informed, at every stage
This is really what the whole system is built around. A landlord shouldn't have to ring up to find out what's happening with their own property. A tenant shouldn't be left guessing about their own application or their own tenancy. Already proven running a real agency's day-to-day operations.
- Real-time visibility for landlords, without the phone call
- A tenant's own view of their own tenancy, always up to date
- Currently running inside our own agency — being finished for general release
Common questions
Product FAQs
Does Keystone replace our other letting agent software entirely?
That's the intention. Keystone was built to bring tenancy management, compliance tracking, communications, and admin into one system, rather than running alongside a stack of separate subscriptions.
Is compliance tracking built in, or is it an add-on?
Built in. Deposit protection, Right to Rent checks, and certificate renewals are tracked as part of how a tenancy is set up and managed, not a separate module.
Do the landlord and tenant portals exist yet?
They're already running inside our own agency's day-to-day operations, and are being finished for general release. Get in touch if timing matters for you.